Nora
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Per-brand Smartsheet integration that pushes new water_log_entries to a
configured sheet. Config UI lives at /admin/water-log/settings.
Database (0093_water_smartsheet_sync.sql):
- water_smartsheet_config: one row per brand; AES-256-GCM encrypted API
token (BYTEA), sheet id, column mapping JSONB, sync_frequency
(realtime | every_15_minutes | hourly), enable flag, last-sync
metadata. RLS via existing current_brand_id() pattern.
- water_smartsheet_sync_queue: one row per entry awaiting sync;
tracks status / attempts / exponential backoff. UNIQUE(brand_id,
entry_id) for idempotent enqueue.
- water_smartsheet_sync_log: append-only audit of every sync attempt
(success or failure); backs the Recent Activity panel in the UI.
Server:
- src/lib/crypto.ts: AES-256-GCM encrypt/decrypt + token mask helper.
Reads SMARTSHEET_TOKEN_ENC_KEY. Throws on missing/wrong-size key.
- src/lib/smartsheet.ts: typed REST wrapper (no SDK; the official
smartsheet npm has Node 22 compat issues). getSheetMeta, addRow,
findRowByColumn + typed SmartsheetApiError.
- src/services/smartsheet-sync.ts: syncEntryToSmartsheet (one entry),
drainSyncQueue (batch with backoff), runScheduledSync (cron entry).
Sequential processing stays well under Smartsheet's 300 req/min.
Max 5 attempts, then row stays 'failed' permanently.
- src/actions/water-log/smartsheet.ts: 6 server actions. Token never
returned in plaintext — UI gets maskedToken only. Permission check
matches the rest of the water-log module (can_manage_water_log).
- src/app/api/water-log/smartsheet-sync/route.ts: POST cron route,
bearer auth via SMARTSHEET_CRON_SECRET (falls back to CRON_SECRET).
Optional {brandId} body for manual retry.
- vercel.json: added */15 * * * * cron entry. Single entry covers
both 15-min and hourly frequencies (route filters per-brand).
UI:
- src/components/admin/water-log/SmartsheetIntegrationCard.tsx:
self-contained client component with useReducer. Sections: enable
toggle, sheet URL/ID + API token + Test Connection, sync frequency
radio group, column mapping dropdowns (populated after Test),
Recent Activity panel.
- src/app/admin/water-log/settings/page.tsx: mounted the card as new
'§ 05 — Integrations' section after the existing admin-PIN settings.
Card takes brandId as a prop (CLAUDE.md 'Brand ID Threading').
Hooks:
- src/actions/water-log/field.ts::submitWaterEntry: calls
triggerSyncForEntry(brandId, entryId) in a fire-and-forget void
after the entry insert. Sync failures NEVER bubble to the field
worker.
Env vars (.env.example):
- SMARTSHEET_TOKEN_ENC_KEY (REQUIRED, 32 random bytes base64)
- SMARTSHEET_CRON_SECRET (optional bearer)
- SMARTSHEET_SYNC_TIMEOUT_MS (optional, default 8000)
Deploy:
1. openssl rand -base64 32 → SMARTSHEET_TOKEN_ENC_KEY in .env.local
AND Vercel dashboard
2. npm run migrate:one 93 (pushes 0093_water_smartsheet_sync.sql)
3. Push triggers .gitea/workflows/deploy.yml
Rollback: remove cron entry, DROP the 3 tables, revert field.ts +
settings page hooks, git revert the merge commit. See MEMORY.md
for full rollback story + sharp edges (no key rotation, slug URLs).