feat(time-tracking): timesheet workflow, manual entry, GPS, offline, payroll export (cycle 12)
Phase 2 of the time-tracking buildout — turns the existing clock widget
into a full payroll-ready system for Drivers / Supervisors / Admins.
Roles
- field_workers CHECK extended with 'driver' and 'supervisor' alongside
the existing worker / time_admin / irrigator / water_admin values.
Schema (migration 0098)
- time_tracking_logs gains clock_in/out lat/lng/accuracy_m + gps_verified
+ entry_kind ('clock' | 'manual') + manual_reason + edit audit columns.
- new time_tracking_timesheets (draft → submitted → approved/locked →
rejected, with unlock path for admins).
- new time_tracking_audit_log (append-only).
- new time_tracking_supervisor_assignments (supervisor ↔ supervisee edges).
- new SECURITY DEFINER RPCs: recompute_timesheet_totals(),
get_or_create_timesheet(), plus a time_tracking_approval_queue view.
Workflow + locking (src/actions/time-tracking/timesheets.ts)
- resolveCaller() returns platform_admin / brand_admin / supervisor /
worker context; supervisor scope is enforced via the assignments table.
- submitTimesheet / approveTimesheet / rejectTimesheet / unlockTimesheet
all run inside withTx with FOR UPDATE row locks so the status + audit
row + recompute RPC commit atomically.
- Editing or deleting an entry on an approved timesheet is blocked at
the action layer; only unlockTimesheet (admin-only, mandatory audit
note) can re-open it.
Manual entry (src/actions/time-tracking/entries.ts)
- addManualTimeEntry / editTimeEntry / deleteTimeEntry with Zod validation,
audit-log writes in the same transaction, lock-aware.
GPS + offline (src/actions/time-tracking/field.ts,
src/lib/offline/time-tracking-queue.ts,
src/actions/time-tracking/offline-handlers.ts)
- captureGps() in the field client: best-effort geolocation, never blocks
clock-in/out (gps_verified = accuracy_m <= 100).
- tryOrQueueClock() wraps the action; on network failure the event lands
in IndexedDB and replays via replayOfflineClock() (PIN re-verified on
replay, submitted_via = 'offline_sync').
Export (src/actions/time-tracking/export.ts +
src/app/api/time-tracking/timesheets/[id]/export/route.ts)
- PDF (pdf-lib) + CSV (papaparse) payroll export with signature lines,
available for any approved timesheet.
UI
- /admin/time-tracking with tab nav (Overview / Timesheets / Approvals /
Audit).
- TimesheetsList, TimesheetDetail (status-driven workflow buttons,
manual entry form, audit trail), ManualEntryForm.
- FleetRouteSummary on the time-tracking overview shows the full crew's
water + time totals for the day.
- DailyRouteSummary on /admin/water-log/users/[id] shows the per-worker
cross-link badge (water gallons + time hours + timesheet status).
Verification
- npx tsc --noEmit → 0 errors.
- npm run build → all 10 time-tracking routes compile.
- npm run lint → 0 errors/warnings in new files.
- Playwright smoke → 4/5 pass; the failing case is a pre-existing
Tuxedo storefront 404 unrelated to this change.
This commit is contained in:
Nora
@@ -0,0 +1,443 @@
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-- ============================================================================
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-- 0098_time_tracking_timesheets.sql
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--
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-- Time Tracking — Phase 2 (Timesheets, GPS, Approval/Lock, Audit)
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--
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-- This migration extends the existing time-tracking schema with the
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-- production / payroll features the field app + admin UI need:
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--
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-- 1. New roles on `field_workers` — `driver`, `supervisor`
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-- (kept distinct from `worker` so admin UIs can filter / grant
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-- approval rights without expanding the existing role semantics).
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--
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-- 2. GPS verification on every clock-in / clock-out —
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-- `time_tracking_logs` gains lat/lng/accuracy columns for both
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-- events, plus a boolean `gps_verified` (false when the device
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-- denied geolocation, returned an error, or low-accuracy fix).
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--
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-- 3. Manual time entries —
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-- `time_tracking_logs.entry_kind` becomes `'clock' | 'manual'`.
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-- Manual rows carry `manual_reason` (the why-this-was-added text
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-- required by payroll / labor law) and can be edited freely until
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-- the parent timesheet is locked.
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--
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-- 4. Edit audit fields on `time_tracking_logs` —
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-- `edited_at`, `edited_by` (admin_user id), `edit_reason`. Filled
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-- by every edit that lands on a row; never cleared.
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--
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-- 5. NEW: `time_tracking_timesheets` — one row per (worker, pay
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-- period). Statuses drive the approval workflow:
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-- draft → submitted → approved (locked) → unlocked (admin only,
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-- audit note required)
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-- → draft (after rejection)
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-- When `locked_at IS NOT NULL` the underlying logs become
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-- read-only to anyone except `platform_admin` / `time_admin`.
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--
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-- 6. NEW: `time_tracking_audit_log` — append-only audit trail for
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-- every mutating action on a timesheet or its entries. Every
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-- server-action call that mutates a timesheet or a log row MUST
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-- write a row here in the same transaction.
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--
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-- 7. NEW: `time_tracking_supervisor_assignments` — many-to-many
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-- (supervisor_worker_id, supervisee_worker_id). Supervisors only
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-- see / approve timesheets for their assigned crew.
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--
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-- The migration is idempotent — every ALTER / CREATE uses IF NOT EXISTS
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-- or a DO block, so re-running on a partially-applied DB is safe.
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-- ============================================================================
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-- ───────────────────────────────────────────────────────────────────────────
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-- 1. Role enum extension
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-- ───────────────────────────────────────────────────────────────────────────
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-- Existing enum (migration 0097) is named `field_workers_role_check`
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-- via a CHECK constraint, NOT a Postgres ENUM type. Verify by introspecting
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-- pg_constraint before adding new values.
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DO $$
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DECLARE
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constraint_def TEXT;
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BEGIN
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-- Fetch the current CHECK expression
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SELECT pg_get_constraintdef(oid)
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INTO constraint_def
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FROM pg_constraint
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WHERE conname = 'field_workers_role_check';
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IF constraint_def IS NOT NULL THEN
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-- Drop and recreate with the expanded vocabulary. The set is the union
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-- of all six role values the codebase now recognises.
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EXECUTE 'ALTER TABLE field_workers DROP CONSTRAINT field_workers_role_check';
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END IF;
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END $$;
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ALTER TABLE field_workers
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ADD CONSTRAINT field_workers_role_check
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CHECK (role IN ('worker', 'time_admin', 'irrigator', 'water_admin', 'driver', 'supervisor'));
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-- Drop & recreate the Drizzle CHECK by hand if it exists under a different name
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-- (drizzle-kit may have generated `field_workers_role_check1`).
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DO $$
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DECLARE
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cname TEXT;
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BEGIN
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FOR cname IN
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SELECT conname
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FROM pg_constraint
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WHERE conrelid = 'field_workers'::regclass
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AND contype = 'c'
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AND pg_get_constraintdef(oid) LIKE '%role%'
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AND conname <> 'field_workers_role_check'
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LOOP
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EXECUTE format('ALTER TABLE field_workers DROP CONSTRAINT %I', cname);
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END LOOP;
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END $$;
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-- ───────────────────────────────────────────────────────────────────────────
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-- 2. GPS columns + entry_kind + manual_reason + edit audit on logs
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-- ───────────────────────────────────────────────────────────────────────────
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ALTER TABLE time_tracking_logs
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ADD COLUMN IF NOT EXISTS clock_in_lat DOUBLE PRECISION,
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ADD COLUMN IF NOT EXISTS clock_in_lng DOUBLE PRECISION,
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ADD COLUMN IF NOT EXISTS clock_in_accuracy_m DOUBLE PRECISION,
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ADD COLUMN IF NOT EXISTS clock_out_lat DOUBLE PRECISION,
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ADD COLUMN IF NOT EXISTS clock_out_lng DOUBLE PRECISION,
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ADD COLUMN IF NOT EXISTS clock_out_accuracy_m DOUBLE PRECISION,
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ADD COLUMN IF NOT EXISTS gps_verified BOOLEAN NOT NULL DEFAULT FALSE,
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ADD COLUMN IF NOT EXISTS entry_kind TEXT NOT NULL DEFAULT 'clock',
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ADD COLUMN IF NOT EXISTS manual_reason TEXT,
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ADD COLUMN IF NOT EXISTS edited_at TIMESTAMPTZ,
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ADD COLUMN IF NOT EXISTS edited_by UUID REFERENCES admin_users(id) ON DELETE SET NULL,
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ADD COLUMN IF NOT EXISTS edit_reason TEXT;
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-- entry_kind CHECK (idempotent)
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DO $$
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BEGIN
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IF NOT EXISTS (
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SELECT 1 FROM pg_constraint
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WHERE conname = 'time_tracking_logs_entry_kind_check'
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) THEN
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ALTER TABLE time_tracking_logs
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ADD CONSTRAINT time_tracking_logs_entry_kind_check
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CHECK (entry_kind IN ('clock', 'manual'));
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END IF;
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END $$;
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-- Index for fast "all manual entries this period" queries used by payroll
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CREATE INDEX IF NOT EXISTS time_tracking_logs_brand_kind_idx
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ON time_tracking_logs (brand_id, entry_kind, clock_in);
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-- Index for the approval queue (entries that belong to a timesheet status)
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CREATE INDEX IF NOT EXISTS time_tracking_logs_clock_in_idx
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ON time_tracking_logs (clock_in);
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-- ───────────────────────────────────────────────────────────────────────────
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-- 3. time_tracking_timesheets (the workflow entity)
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-- ───────────────────────────────────────────────────────────────────────────
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CREATE TABLE IF NOT EXISTS time_tracking_timesheets (
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id UUID PRIMARY KEY DEFAULT gen_random_uuid(),
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brand_id UUID NOT NULL REFERENCES brands(id) ON DELETE CASCADE,
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field_worker_id UUID NOT NULL REFERENCES field_workers(id) ON DELETE CASCADE,
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period_start DATE NOT NULL,
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period_end DATE NOT NULL,
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-- Workflow state
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status TEXT NOT NULL DEFAULT 'draft',
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-- Submission
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submitted_at TIMESTAMPTZ,
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submitted_by UUID REFERENCES admin_users(id) ON DELETE SET NULL,
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submitted_notes TEXT,
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-- Approval (locks the timesheet)
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reviewed_at TIMESTAMPTZ,
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reviewed_by UUID REFERENCES admin_users(id) ON DELETE SET NULL,
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reviewer_comment TEXT,
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-- Rejection (sends back to draft)
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rejected_at TIMESTAMPTZ,
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rejected_by UUID REFERENCES admin_users(id) ON DELETE SET NULL,
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rejection_reason TEXT,
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-- Lock state (mirrors reviewed_at for fast filtering)
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locked_at TIMESTAMPTZ,
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locked_by UUID REFERENCES admin_users(id) ON DELETE SET NULL,
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-- Unlock state (rare, admin-only, MUST carry a note)
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unlocked_at TIMESTAMPTZ,
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unlocked_by UUID REFERENCES admin_users(id) ON DELETE SET NULL,
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unlock_audit_note TEXT NOT NULL DEFAULT '',
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-- Pre-computed totals — recomputed by triggers / RPCs, but cached here
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-- so the timesheet list view doesn't re-aggregate on every render.
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total_minutes INTEGER NOT NULL DEFAULT 0,
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regular_minutes INTEGER NOT NULL DEFAULT 0,
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overtime_minutes INTEGER NOT NULL DEFAULT 0,
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break_minutes INTEGER NOT NULL DEFAULT 0,
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entry_count INTEGER NOT NULL DEFAULT 0,
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-- Daily-OT flash cache: JSONB { 'YYYY-MM-DD': minutes }
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daily_totals JSONB NOT NULL DEFAULT '{}'::jsonb,
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created_at TIMESTAMPTZ NOT NULL DEFAULT NOW(),
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updated_at TIMESTAMPTZ NOT NULL DEFAULT NOW(),
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CONSTRAINT time_tracking_timesheets_period_check
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CHECK (period_end >= period_start),
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CONSTRAINT time_tracking_timesheets_status_check
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CHECK (status IN ('draft', 'submitted', 'approved', 'rejected'))
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);
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CREATE UNIQUE INDEX IF NOT EXISTS time_tracking_timesheets_worker_period_uniq
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ON time_tracking_timesheets (field_worker_id, period_start, period_end);
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CREATE INDEX IF NOT EXISTS time_tracking_timesheets_brand_status_idx
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ON time_tracking_timesheets (brand_id, status, period_start DESC);
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CREATE INDEX IF NOT EXISTS time_tracking_timesheets_brand_worker_idx
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ON time_tracking_timesheets (brand_id, field_worker_id);
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-- ───────────────────────────────────────────────────────────────────────────
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-- 4. time_tracking_audit_log (append-only)
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-- ───────────────────────────────────────────────────────────────────────────
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CREATE TABLE IF NOT EXISTS time_tracking_audit_log (
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id UUID PRIMARY KEY DEFAULT gen_random_uuid(),
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brand_id UUID NOT NULL REFERENCES brands(id) ON DELETE CASCADE,
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actor_id UUID REFERENCES admin_users(id) ON DELETE SET NULL,
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actor_label TEXT NOT NULL,
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actor_kind TEXT NOT NULL DEFAULT 'admin',
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action TEXT NOT NULL,
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entity_type TEXT NOT NULL,
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entity_id UUID,
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details JSONB NOT NULL DEFAULT '{}'::jsonb,
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created_at TIMESTAMPTZ NOT NULL DEFAULT NOW()
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);
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CREATE INDEX IF NOT EXISTS time_tracking_audit_log_brand_recent_idx
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ON time_tracking_audit_log (brand_id, created_at DESC);
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CREATE INDEX IF NOT EXISTS time_tracking_audit_log_entity_idx
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ON time_tracking_audit_log (entity_type, entity_id);
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-- ───────────────────────────────────────────────────────────────────────────
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-- 5. Supervisor ↔ supervisee assignments
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-- ───────────────────────────────────────────────────────────────────────────
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CREATE TABLE IF NOT EXISTS time_tracking_supervisor_assignments (
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id UUID PRIMARY KEY DEFAULT gen_random_uuid(),
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brand_id UUID NOT NULL REFERENCES brands(id) ON DELETE CASCADE,
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supervisor_field_worker_id UUID NOT NULL REFERENCES field_workers(id) ON DELETE CASCADE,
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supervisee_field_worker_id UUID NOT NULL REFERENCES field_workers(id) ON DELETE CASCADE,
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created_at TIMESTAMPTZ NOT NULL DEFAULT NOW(),
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CONSTRAINT time_tracking_supervisor_assignments_no_self
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CHECK (supervisor_field_worker_id <> supervisee_field_worker_id)
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);
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CREATE UNIQUE INDEX IF NOT EXISTS time_tracking_supervisor_assignments_uniq
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ON time_tracking_supervisor_assignments (
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supervisor_field_worker_id, supervisee_field_worker_id
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);
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CREATE INDEX IF NOT EXISTS time_tracking_supervisor_assignments_supervisor_idx
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ON time_tracking_supervisor_assignments (supervisor_field_worker_id);
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-- ───────────────────────────────────────────────────────────────────────────
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-- 6. RLS — minimal, since the platform already relies on app-layer
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-- brand scoping via SECURITY DEFINER / Drizzle `withBrand` wrappers.
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-- The new tables are added to the same RLS scaffolding as the existing
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-- `time_tracking_*` tables when present; otherwise left open at the
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-- table level (the app enforces isolation).
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-- ───────────────────────────────────────────────────────────────────────────
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DO $$
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DECLARE
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rls_enabled BOOLEAN;
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BEGIN
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-- If RLS is enabled on time_tracking_logs, mirror it on the new tables.
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SELECT relrowsecurity INTO rls_enabled
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FROM pg_class
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WHERE relname = 'time_tracking_logs';
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IF rls_enabled THEN
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EXECUTE 'ALTER TABLE time_tracking_timesheets ENABLE ROW LEVEL SECURITY';
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EXECUTE 'ALTER TABLE time_tracking_audit_log ENABLE ROW LEVEL SECURITY';
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EXECUTE 'ALTER TABLE time_tracking_supervisor_assignments ENABLE ROW LEVEL SECURITY';
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END IF;
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END $$;
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||||
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-- ───────────────────────────────────────────────────────────────────────────
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-- 7. Triggers — keep `updated_at` fresh
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-- ───────────────────────────────────────────────────────────────────────────
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CREATE OR REPLACE FUNCTION time_tracking_set_updated_at()
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RETURNS TRIGGER AS $$
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BEGIN
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NEW.updated_at = NOW();
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RETURN NEW;
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||||
END;
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$$ LANGUAGE plpgsql;
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DROP TRIGGER IF EXISTS time_tracking_timesheets_set_updated_at
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ON time_tracking_timesheets;
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CREATE TRIGGER time_tracking_timesheets_set_updated_at
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||||
BEFORE UPDATE ON time_tracking_timesheets
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||||
FOR EACH ROW EXECUTE FUNCTION time_tracking_set_updated_at();
|
||||
|
||||
-- ───────────────────────────────────────────────────────────────────────────
|
||||
-- 8. Helper view — admin "what's pending" dashboard
|
||||
-- ───────────────────────────────────────────────────────────────────────────
|
||||
|
||||
CREATE OR REPLACE VIEW time_tracking_approval_queue AS
|
||||
SELECT
|
||||
t.id,
|
||||
t.brand_id,
|
||||
t.field_worker_id,
|
||||
fw.name AS worker_name,
|
||||
t.period_start,
|
||||
t.period_end,
|
||||
t.status,
|
||||
t.total_minutes,
|
||||
t.regular_minutes,
|
||||
t.overtime_minutes,
|
||||
t.entry_count,
|
||||
t.submitted_at,
|
||||
t.submitted_notes,
|
||||
t.reviewed_at,
|
||||
t.locked_at
|
||||
FROM time_tracking_timesheets t
|
||||
JOIN field_workers fw ON fw.id = t.field_worker_id;
|
||||
|
||||
-- ───────────────────────────────────────────────────────────────────────────
|
||||
-- 9. SECURITY DEFINER RPC — recompute timesheet totals
|
||||
-- Called by the server after any entry add/edit/delete so the cached
|
||||
-- totals on `time_tracking_timesheets` stay in sync with the underlying
|
||||
-- `time_tracking_logs`.
|
||||
-- ───────────────────────────────────────────────────────────────────────────
|
||||
|
||||
CREATE OR REPLACE FUNCTION recompute_timesheet_totals(p_timesheet_id UUID)
|
||||
RETURNS VOID AS $$
|
||||
DECLARE
|
||||
v_brand_id UUID;
|
||||
v_worker_id UUID;
|
||||
v_period_start DATE;
|
||||
v_period_end DATE;
|
||||
v_total INTEGER;
|
||||
v_regular INTEGER;
|
||||
v_ot INTEGER;
|
||||
v_break INTEGER;
|
||||
v_count INTEGER;
|
||||
v_daily JSONB;
|
||||
v_daily_thresh NUMERIC;
|
||||
v_settings_brand UUID;
|
||||
BEGIN
|
||||
-- Load the timesheet header
|
||||
SELECT brand_id, field_worker_id, period_start, period_end
|
||||
INTO v_brand_id, v_worker_id, v_period_start, v_period_end
|
||||
FROM time_tracking_timesheets
|
||||
WHERE id = p_timesheet_id;
|
||||
|
||||
IF v_brand_id IS NULL THEN
|
||||
RETURN;
|
||||
END IF;
|
||||
|
||||
-- Pull daily OT threshold from settings (default 8h)
|
||||
SELECT COALESCE(daily_overtime_threshold, 8)
|
||||
INTO v_daily_thresh
|
||||
FROM time_tracking_settings
|
||||
WHERE brand_id = v_brand_id;
|
||||
v_daily_thresh := COALESCE(v_daily_thresh, 8);
|
||||
|
||||
-- Aggregate underlying logs
|
||||
SELECT
|
||||
COALESCE(SUM(
|
||||
GREATEST(0,
|
||||
EXTRACT(EPOCH FROM (COALESCE(clock_out, NOW()) - clock_in)) / 60
|
||||
- COALESCE(lunch_break_minutes, 0)
|
||||
)
|
||||
), 0)::INTEGER,
|
||||
COALESCE(SUM(lunch_break_minutes), 0)::INTEGER,
|
||||
COUNT(*)::INTEGER,
|
||||
jsonb_object_agg(
|
||||
d::text, mins
|
||||
) FILTER (WHERE d IS NOT NULL)
|
||||
INTO v_total, v_break, v_count, v_daily
|
||||
FROM (
|
||||
SELECT
|
||||
(clock_in AT TIME ZONE 'America/Denver')::date AS d,
|
||||
SUM(
|
||||
GREATEST(0,
|
||||
EXTRACT(EPOCH FROM (COALESCE(clock_out, NOW()) - clock_in)) / 60
|
||||
- COALESCE(lunch_break_minutes, 0)
|
||||
)
|
||||
) AS mins
|
||||
FROM time_tracking_logs
|
||||
WHERE brand_id = v_brand_id
|
||||
AND field_worker_id = v_worker_id
|
||||
AND clock_in >= v_period_start
|
||||
AND clock_in < (v_period_end + INTERVAL '1 day')
|
||||
GROUP BY 1
|
||||
) daily_agg
|
||||
RIGHT JOIN time_tracking_logs l
|
||||
ON l.brand_id = v_brand_id
|
||||
AND l.field_worker_id = v_worker_id
|
||||
AND l.clock_in >= v_period_start
|
||||
AND l.clock_in < (v_period_end + INTERVAL '1 day');
|
||||
|
||||
v_daily := COALESCE(v_daily, '{}'::jsonb);
|
||||
|
||||
-- Daily OT = sum across days of (daily_mins - threshold*60)+
|
||||
v_ot := 0;
|
||||
IF jsonb_typeof(v_daily) = 'object' THEN
|
||||
SELECT COALESCE(SUM(GREATEST(0, (v.value::numeric - v_daily_thresh * 60))), 0)::INTEGER
|
||||
INTO v_ot
|
||||
FROM jsonb_each(v_daily) v;
|
||||
END IF;
|
||||
|
||||
v_regular := GREATEST(0, v_total - v_ot);
|
||||
|
||||
UPDATE time_tracking_timesheets
|
||||
SET total_minutes = v_total,
|
||||
regular_minutes = v_regular,
|
||||
overtime_minutes = v_ot,
|
||||
break_minutes = v_break,
|
||||
entry_count = v_count,
|
||||
daily_totals = v_daily
|
||||
WHERE id = p_timesheet_id;
|
||||
END;
|
||||
$$ LANGUAGE plpgsql SECURITY DEFINER;
|
||||
|
||||
-- ───────────────────────────────────────────────────────────────────────────
|
||||
-- 10. SECURITY DEFINER RPC — get-or-create a timesheet for a worker × period
|
||||
-- ───────────────────────────────────────────────────────────────────────────
|
||||
|
||||
CREATE OR REPLACE FUNCTION get_or_create_timesheet(
|
||||
p_brand_id UUID,
|
||||
p_worker_id UUID,
|
||||
p_period_start DATE,
|
||||
p_period_end DATE
|
||||
)
|
||||
RETURNS UUID AS $$
|
||||
DECLARE
|
||||
v_id UUID;
|
||||
BEGIN
|
||||
SELECT id INTO v_id
|
||||
FROM time_tracking_timesheets
|
||||
WHERE field_worker_id = p_worker_id
|
||||
AND period_start = p_period_start
|
||||
AND period_end = p_period_end;
|
||||
|
||||
IF v_id IS NULL THEN
|
||||
INSERT INTO time_tracking_timesheets
|
||||
(brand_id, field_worker_id, period_start, period_end)
|
||||
VALUES
|
||||
(p_brand_id, p_worker_id, p_period_start, p_period_end)
|
||||
RETURNING id INTO v_id;
|
||||
|
||||
PERFORM recompute_timesheet_totals(v_id);
|
||||
END IF;
|
||||
|
||||
RETURN v_id;
|
||||
END;
|
||||
$$ LANGUAGE plpgsql SECURITY DEFINER;
|
||||
Reference in New Issue
Block a user